Submitting the final Video to the Video Session at ICRA 2008

Overview and general instructions:

Final video contributions (a self-contained 3-5 minutes video not connected with a paper accepted to ICRA 2008) consist of a mpeg file (max 50 MB), accompanied by a summary in the form of a PDF file (upto 2 pages long), two additional files (Summary.txt and ReadMe.txt) for IEEE Xplore, and a single PowerPoint slide for the ICRA 2008 Digest. Unless the reviewers specifically asked for modifications during the review process, there is no need to re-upload your accepted video file - the original version will be used as final (this can be specified during the final submission procedure in PaperPlaza). Your video contribution should not have a commercial pitch. The authors of each video must have clear copyright of the audio and visual content. Videos should not use special codecs (coders/decoders) in order to provide as much portability across platforms as possible. We strongly recommend the most common media formats (mpeg 1 or mpeg 4). Only freely available players (e.g., QuickTime, RealPlayer, Microsoft Windows Media Player, MPlayer) should be required for viewing the video. Providing video portability is a responsibility of the authors, also in their interest.

Videos should not use special codecs (coders/decoders) in order to provide as much portability across platforms as possible. Please submit your video in mpeg 4 format. Only freely available players (e.g., QuickTime, RealPlayer, Microsoft Windows Media Player, MPlayer) should be required for viewing the video. Providing video portability is a responsibility of the authors, also in their interest.

Preparing a two-page PDF file summarizing your videos

The final submission of a video contribution must be accompanied by a summarizing two-page text as a PDF file. This text should provide an outline of the work presented, references to papers that provide more details about the work as well as related work. For the final preparation of the summarizing text of a video contribution, please follow the instructions for final paper contribution, with the exception that the length should be (at most) two (2) pages in the specified conference double-column format. This 2-page summarizing text must be IEEE PDF compliant as the instructions on the final paper contribution page specify.

Preparing the Summary.txt and ReadMe.txt files

All accepted video contributions will be included in the DVD conference proceedings, and also in IEEE Xplore. The video will appear as an enhanced object next to the PDF of the summarizing text (which acts as a sort of short paper). To facilitate this, authors are required to submit the following two additional files.

Summary.txt file (max 1 KB)
This describes in 5 sentences or less the contents or value of the extended object (the video). This file helps IEEE Xplore users to make downloading decisions.

ReadMe.txt file (max 10 KB). This file must include the following sections:

1. Description: An overall description of the objects and what the audience can expect to gain by downloading them;
2. Player Information: Provide the minimum version of the player software that is required to play the submitted files. Include the name of the software, the version number, and any special requirements for the player;
3. Contact Information: The author should provide contact information in case users have questions regarding the extended material. IEEE will not provide any technical support.